How to Respond to an Interview Rejection Email

how to respond to a rejection email

Rejection Email Response

Nobody likes getting rejected.

So, if you’re reading this, you’re probably a little upset, right now. Maybe you really needed the job you were rejected for, or maybe it was going to be your big break into the field you love?

Take a few moments, breathe, and understand that it happens. 

Now, it’s time for you to respond to that rejection email. Yes, you need to respond to it.

Not only does it show you’re mature and professional, but it also leaves room for the employer to give it a second thought, as well as give you valuable feedback as to what you can do next time. 

So, once you’ve calmed down and are taking the rejection in stride, follow this guide on how to respond to a rejection email with grace and professionalism.

How to respond to an Interview rejection email

1. Show Gratitude

First things first, you need to show gratitude.

Not only did the employer take time out of their busy schedule to give you an interview, but they followed up and let you know they want to go a different route.

A sign that the employer is a caring and professional individual who deserves respect. 

Start your response by thanking them for their time and considering you for the position.

Also, be appreciative that they got back to you. It doesn’t have to be fancy, but it should be formal and positive in tone.

2. Express Disappointment with a Positive Twist

Once you’ve properly thanked the interviewer, tell them you’re disappointed that things didn’t work out, but don’t leave it at that.

Pick a positive part of the experience and mix it in. 

Say that, while you are disappointed with the outcome, that you had a positive experience throughout the interview, and mention something that stood out.

Maybe you enjoyed the welcoming atmosphere or the interviewer showed extraordinary professionalism.

Let them know. 

3. Keep the Door Open

You didn’t win this one, but that doesn’t mean they didn’t like you. Let them know you’re still interested if opportunities you’re suitable for open up in the future.

This shows continued interest in the company and that you truly want to work for them. 

4. Ask for Their Perspective

You don’t have to let the failed interview be without value. It can be a learning experience. 

Before you thank them one last time and send the response email back, ask the interviewer if there was anything you could have done better or why you weren’t chosen for the position

Maybe you just weren’t qualified, or maybe you made a mistake that you can avoid in future interviews.

Gaining this valuable feedback can help you land the job next time. 


How to Respond to a Rejection Email Sample

Okay, now you understand the basics but finding a way to format it might be difficult.

Follow this “how to respond to a rejection email sample” to make sure you word everything properly, but make adjustments to match your experience and the job in question. 

Title: How to Respond to an Interview Rejection Email

Category: Post Interview

Tags: How to Respond to an Interview Rejection Email, rejection email response, job rejection email sample

Co-Author: Reid is a contributor for theJub. He’s an employment and marketing enthusiast who studied business before taking on various recruiting, management, and marketing roles. More from the author. | Author Profile

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