How to write a Simple Resignation Letter (Format and Samples)

how to write a resignation letter

Simple Short Resignation Letter

Leaving a job? A simple resignation letter can help maintain a positive relationship with your old employer while also paving the way for you to move on.

Here’s how to write a letter of resignation and give your two weeks notice.

Questions Answered (Updated 2022)

How to Write an Employee Resignatio...
How to Write an Employee Resignation Announcement to Staff (with Examples)
  • Why write a resignation letter?
  • Steps for writing a letter of resignation (two-week notice)
  • Resignation letter sample doc (example)
  • Resignation letter template
  • When should you give notice?
  • Should you continue working before you leave?
  • How long should a letter of resignation be?
  • Is it okay to resign by email?

So, you decided to try something new and move on from your old job.

You had the dreaded “I’m leaving” conversation with your boss, two weeks’ notice has been submitted, and now all you have to do is wait, right?

Not exactly!

Resigning from a role can be tough, and regardless of circumstance or reasoning, there are still standard protocols you should follow. You want remain professional and refrain from burning any bridges.

One important task is sending an official resignation letter to your employer.

This is a necessary part of a professional resignation process even if you already discussed leaving with your boss and manager.

Why Write a Resignation Letter?

Not only is writing a resignation letter the professional thing to do (regardless of the reason you’re leaving), but it also helps document the decision and date for the current employer.

After it’s all said and done, you will be happy with the decision to write them a formal resignation letter.

How to Write a simple resignation Letter (5 Easy Steps)

Regardless of your reasoning for stepping away from the company, it’s important to resign nicely. To start, the layout of your resignation letter should include:

1. Letterhead (How you start a resignation Letter)

Include your contact information at the top so they have proper documentation when they file the resignation away. This will be your name, title, company, email address, name of manager, and the date.

2. Introduction (Who you direct the letter to)

Direct the letter to your reporting manager/boss with a professional greeting. A simple “Dear (Boss name)” will typically do the trick. The point is to keep things professional during this message.

3. Resignation Statement (With end date of employment)

Begin by letting them know you will be resigning followed quickly by your last date of work. Getting this in at the top ensures no mistakes or misunderstandings.

4. Show Gratitude (Thank Them for everything)

Ease tension and stress by complimenting and thanking the employer for the time spent at their company. Do this even if you did not enjoy your time there or if you did not learn anything that would help your future career. You can always find something nice to say.

5. Offer Assistance (help finish out your last days)

Finish the short resignation letter with an offer for assistance in finding a replacement, training them, or helping with project transitions. Remain as generous and polite as possible. This may just pave the way for future referrals and great reviews.


Resignation Letter Template

So, what does a resignation letter look like? Here’s a simple template to follow on what to put in a resignation letter.

Resignation Letter Example (Sample Doc)

resignation letter example

Frequently Asked Questions (FAQ)

What are some other resignation letter best practices?

Be sure to do the following:

  • Try to provide both a printed copy and an email copy
  • Discuss the last few days of work and what they expect of you
  • Organize your desk in the event they ask you to leave right away

Look to avoid the following:

  • Talking down about the company and how they have treated you (if poorly)
  • “Going off” on coworkers or managers isn’t ideal either. If you don’t have anything nice to say, leave it out.
  • Talking up your new job opportunity to others in the company
  • Discussing anything outside of work

When to give notice?

Do your best to provide your employer with the standard two weeks notice at the very minimum. They will appreciate it.

Is it better to resign on a Friday or Monday?

The best time to resign is at the end of the day when it’s most convenient for you during that particular week.

Most leaders tend to be in the office early on in the week so resigning on Monday or Tuesday might be your best bet option.

Should I continue working before I leave?

Look to finish up any projects you are working on before departing. You manager will likely have a plan for your last few weeks of employment so make sure to follow their direction.

Also, delete/clear out your computer if there are any personal emails or documents stored.

How long should a resignation letter be?

Your resignation letter should be no more than a few paragraphs long.

Stick to a simple, short resignation letter (be brief and straight to the point). Don’t forget to thoroughly proofread for errors and have a friend or family member do the same before sending it to your reporting manager.

Is it okay to resign by email?

While resigning in person to your primary manager is typically the first step in this process, sending a formal resignation letter is also acceptable when circumstances don’t allow you to meet face to face.

resign meme grinch

Wrapping Up | The simple Yet Formal Resignation

There you have it – an effective, yet simple two week notice letter!

This step by step guide to writing a resignation letter will help you with a professional and clean transition.

When sending a resignation letter to the manager who you will soon be leaving, you’re not only building a good relationship, but you’re also helping the company smoothly transition to a new employee.

In some special cases, if a horrible situation existed for you at that job, you may be tempted to skip sending a letter.

Since it takes only a few minutes to write and you want to remain professional for your own interests, choose to write and send one anyway.

Before you leave, don’t forget to send your co-workers a farewell email to let them know you will be leaving. They will appreciate it 🙂

Include your contact information if they don’t already have it, so that you can stay in touch.

Best of luck!

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Title: How to Write a Simple Letter of Resignation (Job Abandonment Letter)

Category: theFinish

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Author: Reid is a contributor to theJub. He’s an employment and marketing enthusiast who studied business before taking on various recruiting, management, and marketing roles. More from the author. | Author Profile

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