Writing a Simple Letter of Resignation (with Sample Doc)

Leaving a job? A simple resignation letter can help maintain a positive relationship with your old employer while also paving the way for you to move on.

Here’s how to write a letter of resignation and give your two weeks notice.

Simple Resignation Letter (sample)

Simple Short Resignation Letter


Questions Answered (Updated 2022)

  • Why write a resignation letter?

  • Steps for writing a letter of resignation (two-week notice)

  • Resignation letter sample doc (example)

  • Resignation letter template

  • When should you give notice?

  • Should you continue working before you leave?

  • How long should a letter of resignation be?

  • Is it okay to resign by email?


“If you haven’t found it yet, keep looking.” - Steve Jobs


So, you decided to try something new and move on from your old job.

You had the dreaded “I’m leaving” conversation with your boss, two weeks' notice has been submitted, and now all you have to do is wait, right?

Not exactly!

Resigning from a role can be tough, and regardless of circumstance or reasoning, there are still standard protocols you should follow. You want remain professional and refrain from burning any bridges.

One important task is sending an official resignation letter to your employer.

This is a necessary part of a professional resignation process even if you already discussed leaving with your boss and manager.


Why Write a Resignation Letter?

Not only is writing a resignation letter the professional thing to do (regardless of the reason you’re leaving), but it also helps document the decision and date for the current employer.

After it’s all said and done, you will be happy with the decision to write them a formal resignation letter.


HOW TO WRITE A SIMPLE RESIGNATION Letter (5 Easy Steps)

Regardless of your reasoning for stepping away from the company, it’s important to resign nicely. To start, the layout of your resignation letter should include:

  • Contact Information

    • Include your contact information at the top so they know how to reach you outside of work.

  • Who Gets It

    • Direct the letter to your reporting manager with a professional greeting.

  • When You’re Leaving

    • So, how do you start a resignation letter? Begin with your last date of work so your employer can schedule the change more comfortably.

    • Getting this in at the top ensures no mistakes or misunderstandings.

  • Thank Them

    • Ease tension and stress by complimenting and thanking the employer for the time spent at their company.

    • Do this even if you did not enjoy your time there or if you did not learn anything that would help your future career. You can always find something nice to say.

  • Offer Assistance

    • Finish the short resignation letter with an offer for assistance in finding a replacement, training them, or helping with project transitions.

    • Remain as generous and polite as possible. This may just pave the way for future referrals and great reviews.



Resignation Letter Template

So, what does a resignation letter look like? Here’s a simple template to follow on what to put in a resignation letter.

Your: Name, Address, Date (top right-hand side)

Your Boss: Name, Title, Organization, Address, Email (top left-hand side below your information)

Dear (Name of Manager),

I’m writing to notify you that I will be resigning from my position as (Position) effective (Date). I appreciate the opportunity and have enjoyed working with the company over the last (Timeframe). The support and personal development you’ve provided has helped my career immensely.

If I can help or answer any questions during this transition, please let me know.

Sincerely,

(Your Name)


Resignation Letter Example (Sample Doc)

Simple Resignation Letter Doc

Frequently Asked Questions (FAQ)

What are some other resignation letter best practices?

Be sure to do the following:

  • Try to provide both a printed copy and an email copy

  • Discuss the last few days of work and what they expect of you

  • Organize your desk in the event they ask you to leave right away

Look to avoid the following:

  • Talking down about the company and people you work with

  • Talking up your new job opportunity to others in the company

When to give notice?

Do your best to provide your employer with a two weeks notice. They will appreciate it.

Also stay away from “going off” on coworkers, managers, or the company within the letter. If you don’t have anything nice to say, leave it out.

Is it better to resign on a Friday or Monday?

The best time to resign is at the end of the day when it’s most convenient for you during that particular week.

Most leaders tend to be in the office early on in the week so resigning on Monday or Tuesday might be your best bet.

Should I continue working before I leave?

Look to finish up any projects you are working on before departing. Delete/clear out your computer if there are any personal emails or documents stored.

How long should a resignation letter be?

Stick to a simple, short resignation letter (be brief and straight to the point). Don’t forget to thoroughly proofread for errors and have a friend or family member do the same before sending it to your reporting manager.

Is it okay to resign by email?

While resigning in person is always better, sending a formal resignation letter is acceptable when circumstances don’t allow you to meet face to face.

Source - Tenor

Wrapping Up | How to Write a Simple Resignation Letter

There you have it - an effective, yet simple two week notice letter!

This step by step guide to writing a resignation letter will help you with a professional and clean transition.

When sending a resignation letter to the manager who you will soon be leaving, you’re not only building a good relationship, but you’re also helping the company smoothly transition to a new employee.

In some special cases, if a horrible situation existed for you at that job, you may be tempted to skip sending a letter.

Since it takes only a few minutes to write and you want to remain professional for your own interests, choose to write and send one anyway.

Before you leave, don’t forget to send your co-workers a farewell email to let them know you will be leaving. They will appreciate it :)

Include your contact information if they don’t already have it, so that you can stay in touch.

Best of luck!

How You Got Here: Job Search - Submit Resume - Interview - Negotiate Job Offer

 

Title: How to Write a Simple Resignation Letter (Job Abandonment Letter)

Category: theFinish

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Author: Reid is a contributor to theJub. He's an employment and marketing enthusiast who studied business before taking on various recruiting, management, and marketing roles. More from the author. | Author Profile