New Hire Onboarding
Bringing new employees into your organization is an extremely vital step in their transition to becoming productive members of your team. But as we all know, starting something new can often be an intimidating experience for both the employer and employee.
As a new employee myself, I needed the proper time to get up to speed with my new company and feel comfortable in my new work environment. Having a solid onboarding program helped move things along and put me in a position to succeed early on.
This checklist will help guide you through the onboarding process so that you can ensure a smooth transition for all involved.
5 Tips for Onboarding New Employees
1. Sending the Initial Email
As soon as you start the onboarding process for a new employee, send a welcome email so they have all of the details of their new job. The tone of this email should be welcoming and accepting so that they immediately feel comfortable in this new setting.
You should also provide all of the important details such as office locations, start dates and times, and what they should bring along to their first day on the job.
2. Explaining the Benefits Package
Benefits packages should be explained thoroughly before signing up for any job. Employees must be informed of the benefits offered by the company (like vacation time and medial coverage). This is often tackled by your HR team.
3. What does their First Day Look Like
If this wasn’t already done prior, have them to fill out any paperwork and required forms with HR. Common forms include the W-9, W-4, state withholding or any other packets that are required to legally work for your company.
New hires should be given a name tag, uniform (if necessary), and other equipment before their first day. They should also be made aware of company policies and have the necessary information to log into email accounts and software before kicking things off.
4. Introduce them to the gang
Next, introduce them to their direct supervisor and anyone else they report to so they can establish what their new role will entail.
Have your employee meet the managers by setting up an open orientation meeting or short work lunch so everyone can get to know each other. If you are part of a smaller company, you may prefer 1:1 meetings as well.
5. Find them Mentors and assign Goals
You can also use onboarding as a chance to assign mentors who will help them succeed in their new jobs. This will ensure that they are productive within the first 30-60-90-days and have a clear path to success down the line.
Mentors will also give new hires the opportunity to learn on-the job skills which will lead to higher levels of job satisfaction.
What is onboarding?
Onboarding is the process of integrating new hires into an organization or business. It includes activities that allow new employees to complete an initial orientation process, as well as learn about the organization and its overall structure, culture, vision, mission and values.
What does the onboarding process look like?
The onboarding process typically includes information about how to get started, introductions to the team, what to expect during the first few weeks, and how to stay motivated throughout the entire onboarding process.
In some organizations, onboarding can sometimes be confused with orientation. Orientation is a component of the onboarding process, but the onboarding process is a lot more comprehensive than just filling out forms.
The onboarding process can be an integral part of retaining your employees during a tough job market as well. Research by the HRCI has shown that a well planned/executed onboarding process can lead to 58% of new employees staying with a company for at least three years.
What is the 90 day onboarding evaluation?
After 90 days, you should be able to properly evaluate your new hire and make sure they have completed all onboarding tasks.
HR might also ask the new employee for feedback about the company culture and the overall onboarding process to make adjustments when needed. You can measure your employee’s progress by:
- After 90 days, employees should be able to complete most tasks independently without supervision.
- Managers should review KPIs and metrics to make sure they’re realistic and attainable.
- Employees should receive regular feedback about how well they’ve done.
- Managers should continue to facilitate socialization and relationships in the workplace.
- Job shadowing could help an employee who needs more time to settle into a role, if they are having trouble setting in or reaching their goals.
Final Thoughts | New Hire Onboarding Checklist
The best way to onboard someone is to have a plan and follow through with it. It takes time to build trust between managers and staff but it is worth it in the end.
Proper onboarding is key to keeping your employees happy and engaged. New employees require time to get up to speed with the company before they start making mistakes or causing problems. A good onboarding program helps new hires feel comfortable in their new environment and gives them the tools and resources they’ll need to succeed.
We hope this has helped steer you in the right direction for building out your own onboarding process. Best of luck with your new hires!
Title: New Hire Onboarding Tips
Tags: onboarding checklist, new hire onboarding, onboarding new employees, new hire onboard checklist, onboard new hires