Employee Resignation Announcement (with Email Samples)
The reasons an employee checks out and resigns are endless. But regardless of the motive, there’s a proper way to respond.
Here’s how to properly make an employee resignation announcement within your organization.
resignation announcement to staff
What is an Employee Departure Announcement?
Should You Announce an Employees’s Departure?
How to Make an Employee Resignation Announcement Email
Email Samples of Employee Leaving Company
NOTE: If you have an HR team, immediately refer to them to ensure all resignation details/procedures are properly followed.
Employees resign - it’s inevitable and there’s nothing shameful about it.
Whether they found a better opportunity, hated the work they were performing or just wanted to take time off to spend with family, it’s bound to happen.
What is an employee departure announcement?
An employee departure announcement is a document (typically an email) informing other staff members and clients about an employee leaving the organization.
It can also include information about how the organization will move forward in regards to the departed employees role and responsibilities.
Should you announce an employee’s departure?
It is best practice to announce an employees departure before they leave. This will prevent the spread of any “gossip” or “negative rumors” that can often follow.
If you don’t explain what’s happening, people will start to talk and make up their own version of the situation.
How to Make an Employee Resignation Announcement (Email)
If you haven’t already done so, start by immediately informing your HR team about the departing employee.
Call a quick meeting and let the employee’s department know about the resignation.
Keep the resignation announcement email professional and brief - there’s no need to write a lengthy letter
Email Announcement Steps
Who you are sending the email to:
Address the email to the employees department or the whole organization, depending on who you wish to inform first
Get straight to the point:
Start off by stating the purpose of the email, which is the resignation of an employee
Why they are leaving:
If the employee is leaving on a positive note, you might want to include those details within the email
Name and date:
List the last day of employment along with the departing employees name. This will give others within the organization the ability to say their goodbyes and prepare for what’s next
What’s going to happen next
Do your best to provide details around filling the open role and how you will be managing the role responsibilities until then
announcing an employee is leaving (Examples & Template)
Subject: Staff Resignation Update
Dear (Organization or Department Name),
I’m writing today to announce the resignation of (Employee Name) effective (Leave Date). (Employee Name) has decided to (Positive Reason for Leaving).
We are very appreciative of all the hard work (Employee Name) has done over the past (X) years, and we wish (Him/Her/They) the best. As of (Leave Date), please reach out to (Temporary Replacement) with any questions until we are able to fill the open position.
Subject: Staff Resignation Update
Dear (Organization or Department Name) Employees,
This afternoon we received the resignation notice from (Employee Name) effective (Leave Date). (Employee Name) will be missed as (He/She/They) was a great asset to this organization over the past (X) years.
We respect (His/Her/They) decision and wish (Him/Her/They) all the best in (His/Her/They) future endeavors. Please forward any questions or concerns my way while we look to fill the position.
Wrapping Up | resignation announcement to staff
There you have it - next time an employee resigns, you can make the proper announcement and keep the organization moving forward.
Employees leaving for new opportunities can be a big deal for your organization, but remember that it’s a normal part of business.
With some preparation, putting together a well written, professional email announcement can help minimize any negative disruptions in the business.
A few final notes to consider when writing your resignation announcement email:
Make the announcement as soon as possible
Stay away from getting personal - keep things professional
Stay upbeat and positive
Best of luck!
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Title: How to Write an Employee Resignation Announcement (with Email Sample)
Category: Employer Resources
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