How Do You Ask for a Sick Day by Message?
Requesting a sick day is not easy for many people, and it can be especially challenging when it comes to providing reasons to call out of work via email or message. However, sometimes you just can’t avoid calling out sick.
When you call out sick, you need to communicate professionally and concisely. Requesting a sick day is not simply about informing your boss or colleagues that you won’t be at work; you also need to prove you are still a responsible employee.
By requesting a sick day in a way that respects company policies, you can maintain a positive rapport with your colleagues.
In this article, we will discuss two key elements you should take into account: communication and timing. This will ensure you send the right message in the right way.
How to Notify Your Employer of Your Absence
Communicate Clearly and Concisely
Before sending your sick day request email or message, proofread it for spelling and grammar errors. A poorly written request can give the impression of lack of professionalism or that it is a last minute excuse.
This can be interpreted as a lack of respect, or worse, that you don’t take the company you work for seriously.
Your message should be straightforward and concise. Your employer and colleagues will be busy (and perhaps even busier as a result of your absence) so make sure they don’t have to spend time reading a lengthy message.
This shows you are being mindful of what they may be dealing with as a result of your call-out.
Send Your Message as Early as Possible
The earlier you send your message, the more time your colleagues can plan for your absence. Your bosses and your team should be given as much time as possible to prepare how they will manage your work in your absence.
It gives them more time to call-in an employee to cover your shift or projects if needed. If you need to ask for longer sick leave, this is doubly important.
Examples of Sick Day Message or Email Requests
If You Can Still Do Work From Home
“Dear [Supervisor’s name], I regret to inform you that I’m feeling unwell and I am requesting sick leave for today. I’m sorry for the inconvenience. Please let me know if there is anything urgent that needs my attention, and I’ll try to address it remotely. Thank you for your understanding.”
“Dear staff at HR, I apologize in advance, but unfortunately I won’t be able to come into work today as I’m not feeling well. Please inform my department of my absence. I’ll be available by email if there are any urgent matters that need my attention. I appreciate your understanding.”
If You Cannot Work Remotely
“Good morning, [Boss’s name], Regrettably I won’t be able to come to work today as I’m suffering from [illness]. I have informed my team already, and I’ll make sure to update them on any important issues with regard to our work as required. I will keep you updated on how I’m feeling and will do my best to return as early as I can.”
Requesting a sick day is the right thing to do if you’re genuinely feeling unwell, which can affect anybody at any time. That said, be sure to send a professional message that shows respect for your colleagues by informing them in advance of your absence.
Then, recover and recharge, and you’ll come back ready to perform to a high standard at work!
Title: How Do You Ask for a Sick Day by Message?
Category: Career Resources
Co-Author: Becky is a contributor for theJub. She’s a writing and talent acquisition specialist who loves to apply her skills through creative writing and editing.