What Do You Say When You Call Out Sick?
Nobody likes to call in sick. Nevertheless, sometimes there are reasons to call out of work. Sickness is something that can affect anybody completely out of the blue, and all of us will have to call out sick from work at some point.
It’s important to communicate effectively and professionally with your employer when calling off work. You need to maintain professionalism and make it clear that unforeseen circumstances have impacted your ability to perform your work tasks. It is always important to have believable excuses for missing work.
In this article, we’ll take a look at what you should consider when calling off work sick, along with some examples of how to professionally communicate your illness.
Consider the Other Side
Managers stretched thin and struggling to find staff to fill shifts or complete projects are under pressure. Last-minute call-outs, even if they are legitimate, are stressors for the rest of the team. This doesn’t mean you shouldn’t take care of yourself, but being mindful of your colleagues will go a long way.
It’s important to be concise and clear when you call out for an illness. Provide a clear reason for calling off work, and that you can also provide proof if necessary (a doctor’s note should do just fine in most circumstances). This will demonstrate that you are responsible and that your absence is legitimate.
It is also very important to be courteous and professional throughout to maintain positive relationships with your employer and your colleagues.
Apologize for any inconvenience caused and let them know what time you will touch base with them later in the day. Your employer will want to know your condition before your next shift in case they need to call-in someone to cover for you.
When you check back in with your employer, offer your best estimate of when you’re fit to return to work. Express your desire to return to work as soon as possible and assure your employer that you’ll provide them with regular updates.
Finally, you should make plans to deal with any issues or backlogged work that will arise from your absence.
Arrange for someone to cover your responsibilities if necessary, and notify your employer of any important work that needs to be done urgently. You can remind your employer or manager that you are willing to address those issues on your next shift.
What to Say When Calling Out of Work
Short and Simple
“I’m calling to inform you that I won’t be able to come into work today due to a migraine/illness. I will keep you informed of any updates and hope to return to work as soon as possible.”
“I’m calling to let you know that it won’t be possible for me to come into work today due to a car accident. I have notified the authorities and will keep you informed of any updates. I hope to be able to come back to the office as soon as possible.”
For Family Emergencies
“I apologize for any inconvenience this may cause, but due to a family emergency, I won’t be able to come into work today. I will do my best to make up for any missed work and ensure that my responsibilities are covered while I’m away.”
“I’m calling as I’m afraid I won’t be able to come into work today owing to a family member’s urgent medical appointment. I apologize for any inconvenience this may cause.”
For (Somewhat) Advance Notice
“I’m phoning in advance to let you know that I have a doctor’s appointment tomorrow morning, and I will need to take some time off work. I have arranged for my responsibilities to be covered during my absence, and will ensure that everything is up-to-date upon my return.”
Wrapping Up
Calling off work can feel uncomfortable, but it’s a part of a professional work/life balance. If you provide a reason for your absence, are professional, and you demonstrate commitment to your work, you’re covered.
By following these principles, your employer and colleagues will understand and will support you through whatever predicament you’re in!
Title: What Do You Say When You Call Out Sick?
Category: Career Resources
Co-Author: Becky is a contributor for theJub. She’s a writing and talent acquisition specialist who loves to apply her skills through creative writing and editing.
