Administrative Assistant Job Description

administrative assistant

Admin Assistant

Admin Assistants are the backbone of any organization. They are tasked with the daily work of keeping the business running smoothly – wearing many hats ranging from the receptionist to the accountant.

Many people have no idea what an AA actually does, but this job requires people to be organized and have excellent communication skills.

There are several other key characteristics required to be successful in this role which are listed below in the admin assistant job description.


Common Admin Assistant Responsibilities And Duties

Start by building an outline of the core responsibilities related to the position. This will give the applicants a better understanding of the work they should expect and prevent uninterested/unqualified candidates from applying (to a certain point).

  • Answer phones and greet visitors
  • Schedule appointments and maintain calendars
  • Schedule and coordinate staff and other meetings
  • Collate and distribute mail
  • Prepare communications, such as memos, emails, invoices, reports and other correspondence
  • Write and edit documents from letters to reports and instructional documents
  • Create and maintain filing systems, both electronic and physical
  • Manage accounts and perform bookkeeping

Qualifications And Skills of an Admin Assistant

  • Admin Assistants have to make independent decisions on a daily basis, addressing the best way to handle specific tasks
  • They must collaborate with other administrators and support personnel, management and clients on a regular basis
  • Organization and prioritization are the core elements of the Administrative Assistant’s responsibilities
  • Spelling, punctuation, sentence structure and writing are essential to an Administrative Assistant, who must be proficient in a variety of styles

Frequently Asked Questions (FAQ)

What Do Most Administrative Assistant’s Make?

Your typical Administrative Assistant makes around $38,000 to $48,000 per year. This number can vary dramatically and heavily depends on your background and overall experience.

How Do You Write A Good Job Description?

There are a number of ways you can go about writing a good job description – but the most straight forward approach is to take it step by step.

  1. Add a basic job title (Admin Assistant)
  2. Start with a short but exciting summary of the role
  3. Focus on the key responsibilities needed to fulfill the job
  4. Require only the most important skills (asking for too much will deter candidates)
  5. Add education requirements if it’s necessary
  6. Write a short overview of your company and the culture

Category: Administrative Assistant Job Description

Tags: how to write an admin assistant job description, administrative assistant job summary, administrative assistant job duties, administrative assistant qualifications, administrative assistant responsibilities

Author: Reid is a contributor for theJub. He’s an employment and marketing enthusiast who studied business before taking on various recruiting, management, and marketing roles. More from the author. | Author Profile

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